About Upwell
Upwell is on a mission to simplify and supercharge Accounts Receivable for modern businesses. We help logistics companies get paid faster and operate more efficiently—unlocking growth and reducing friction in day-to-day operations. We’re a fast-growing startup with a collaborative, curious, and high-performing team that values impact over ego.
The Role
We’re looking for an organized and proactive Administrative Assistant to keep our people, office, and internal operations running smoothly. This is a highly cross-functional role at the heart of our Omaha HQ, supporting everything from executive calendars and team events to hiring logistics and vendor coordination. If you’re the kind of person who notices when the snack shelf is low, thrives on multitasking, and loves being the go-to problem solver, we’d love to meet you.
What You'll Do
Office & Operations
- Keep our office organized and stocked with supplies and snacks
- Coordinate local deliveries, vendor visits, and office errands
- Support logistics for team events, meetings, and external gatherings
Swag & Branding
- Manage our inventory of swag and coordinate custom orders
- Prepare and send onboarding kits and gifts for new hires, partners, and customers
Scheduling & Administrative Support
- Provide calendar and meeting coordination across time zones
- Offer ad hoc support to executive and team leads as needed
Hiring & Onboarding
- Help schedule interviews and communicate with candidates
- Assist with onboarding logistics like welcome emails and account setup
Finance & Accounting
- Track team expenses and follow up on missing receipts
- Light spreadsheet work for operational tracking
Sales & Marketing Support
- Send templated outreach emails on behalf of the sales team
- Help update CRM tools and sales enablement systems
Process Improvement
- Identify ways to make internal workflows more efficient
- Collaborate across teams to streamline admin and ops processes
What We're Looking For
- 1–3 years of experience in admin, office coordination, or operations
- A detail-oriented multitasker who thrives in a fast-paced environment
- Self-starter with excellent communication and follow-through
- Comfortable using Google Workspace, Slack, and basic spreadsheets
- Friendly, approachable, and excited to support a growing team
Benefits
- Competitive salary or hourly pay based on experience
- Health, dental, and vision insurance
- Generous paid time off and sick leave
- Regular team events and a collaborative, in-office culture
Growth opportunities as we scale
