Overview
As a VIP Events Coordinator, you’ll be part of the team that delivers unforgettable experiences for Fanatics’ ecosystem of VIP customers. This role will belong to the Marketing & Events team that serves as the operational engine behind our premium hospitality and partnership activations. You’ll support the planning, execution, and tracking of VIP events, ticketing programs, and partner assets, helping ensure every guest touchpoint meets our high bar for luxury hospitality and experiences. This position is perfect for someone who’s organized, proactive, and thrives on making complex logistics run flawlessly. You’ll work closely with cross-functional teams across Marketing, Partnerships, Account Management, and Finance to bring events to life, from ticket setup and vendor management to onsite support and post-event reporting.
Responsibilities
- Support coordination and execution of Fanatics VIP events, including hospitality programs, partner activations, and partnerships
- Coordinate VIP ticketing operations, including event setup, ticket blocks, customer data, troubleshooting, and reporting, ensuring accurate data and priority access for top customers
- Update and organize Airtable, Salesforce, and shared trackers to maintain visibility across all events and assets
- Assist with vendor setup, contracting, and invoice processing in partnership with Finance, ensuring compliance and timely payments
- Track and reconcile expenses, department cards, and forecasts in collaboration with Finance and Operations teams
- Maintain clear project visibility through project management tools, sharing updates, blockers, and deliverables across stakeholders
- Support event reporting, including KPI tracking, post-event recaps, and documentation of key learnings
- Provide on-site event support as needed to ensure smooth execution and exceptional guest experience
- Support execution of VIP events nationwide, including budgeting, venue sourcing, logistics, travel coordination, and on-site delivery
- Work with teams managing partnership assets, including ticket distribution, food and beverage selections, and payment processing
- Uphold Fanatics’ high standards of operational excellence, client service, and event execution
Experience & Skills
- 1–3 years of experience in event coordination, hospitality, or marketing operations
- Experience in sports, live events, or luxury hospitality / customer service is a plus
- Strong organizational and project management skills with a high level of attention to detail
- Passion for live events, fandom, and creating meaningful customer moments
- Proven ability to manage logistics, timelines, and communications efficiently
- Excellent written and verbal communication skills
- Ability to multitask and adapt in a fast-paced, high-volume environment
- Team-oriented, resourceful, and motivated by delivering exceptional fan experiences
- Familiarity with budget tracking, vendor management, and reporting workflows
- Interest in data-driven event operations and process improvement
Salary range is listed in USD; ranges will change based on country and state of residence, which are reflected in Geographical Zones defined by Fanatics Betting and Gaming. *Salary Range: $27.00 to $33.00 (Hourly range incorporates all of our Geographical Compensation Zones and is subject to change as the Zone associated with the actual Offer is confirmed). In addition to the base and bonus, full-time employment, and more. For information about our benefits, please visit https://benefitsatfanatics.com/
Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports memorabilia, and other digital assets; and bet as the company builds its Sportsbook and iGaming platform. Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores. Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.
Launched in 2021, Fanatics Betting and Gaming is the online and retail sports betting subsidiary of Fanatics, a global digital sports platform. The Fanatics Sportsbook is available to 95% of the addressable online sports bettor market in the U.S. Fanatics Casino is currently available online in Michigan, New Jersey, Pennsylvania and West Virginia. Fanatics Betting and Gaming operates twenty-two retail sports betting locations, including the only sportsbook inside an NFL stadium at Northwest Stadium. Fanatics Betting and Gaming is headquartered in New York with offices in Denver, Leeds and Dublin.
