Office Manager
Department: People & Operations
Employment Type: Full Time
Location: Sydney
Reporting To: Mia San Miguel
Description
Propeller is on a mission to take the guesswork out of moving dirt - reducing wasted fuel, time, and money. We do this through the power of maps.
Our customers use Propeller’s integrated hardware and software products to capture accurate 3D versions of their worksites. With over 50,000 worksites worldwide using Propeller’s smart survey technology, we empower project teams to map, measure, and manage site activity.
Propeller empowers everyone to approach, own, and solve problems creatively. We’re data nerds who care about impact, honesty, and each other. We take pride in being a great place to work. We are proud to be recipients of
BI Group's Excellence in Customer Experience award and
Inspiring Workplaces of Australasia, being recognized as a
Fast Company and
BuiltIn Best Place to Work. You can learn more about us on
Glassdoor.
Your Mission
As the Office Manager, you'll own the daily operations and experience of our Sydney office. Your mission is to create a warm, functional environment where people feel cared for and can do their best work - anticipating needs, solving problems creatively, and ensuring nothing falls through the cracks.
About You:
You are a strong multi-tasker with a hospitality mindset and your exceptional communication skills enable you to connect effortlessly with colleagues, customers, and visitors, making everyone feel valued and heard. With an innate attention to detail, you spot opportunities to optimise processes and ensure nothing falls through the cracks. You thrive on tackling challenges head-on and finding innovative solutions that create exceptional employee experiences.
Key Responsibilities
Office Operations & Environment
- Own the daily operations of the office, including ordering supplies, restocking, service repairs, and space updates - ensuring everything runs smoothly before anyone has to ask.
- Proactively identify opportunities to improve the office experience, implementing solutions that make people's workdays better.
- Manage office space planning, including desk assignments, meeting rooms, and common areas to balance both functionality and comfort.
- Own relationships with real estate, building management, and vendors; anticipate and communicate building updates and maintenance needs.
- Manage office operations budget independently, including forecasting and vendor negotiations.
- Coordinate interoffice travel for employees coming to Sydney
People & Culture
- Own the new starter onboarding and offboarding process in Australia, ensuring every new hire feels welcomed and set up for success from day one; align with global teams to maintain consistent experience.
- Partner with IT, Legal, Finance, and Talent teams to spot gaps and champion improvements to the employee experience.
- Plan and execute weekly office lunches (sometimes cooking these yourself!), happy hours, hobby clubs, and larger events (Hackathon, holiday parties) that bring people together and build genuine connection.
- Support ad-hoc Employee Experience and People team projects.
Your Skills
- 2+ years of experience in office management, facilities coordination, or similar roles, ideally in a tech or fast-paced environment.
- You bring hospitality experience (café, events, hotel, or similar) or a proven hospitality-first mindset to everything you do; you create exceptional experiences with an eye for detail.
- You are a proactive self-starter and are comfortable operating in ambiguity.
- You've successfully planned and executed workplace events, team activities, or similar gatherings.
- You're comfortable managing budgets, working with vendors, and making decisions about office operations independently.
Benefits
- Employee share options
- Professional development budget and leave
- The opportunity to take part in our mentorship program
- Mental health resources
- Monthly telephone and/or internet allowance
- Paid primary & secondary parental leave policies
