Why This Job is Featured on The SaaS Jobs
This Tools Administration Lead role sits at a common inflection point in mature SaaS operations: when customer experience outcomes depend as much on the reliability of internal platforms as on frontline execution. The remit spans Salesforce-based contact management, survey tooling (Qualtrics), and internal quality systems—an ecosystem where integrations, governance, and process design directly shape how customer signals are captured and acted on.
From a SaaS career perspective, the work builds durable leverage in “systems-of-work” leadership: translating CX strategy into tool configuration, upgrade paths, and measurable programs. Managing cross-functional dependencies across WFM, routing, quality, analytics, and technology mirrors how SaaS companies scale—through shared platforms, structured delivery, and data-informed iteration rather than isolated projects. Experience facilitating agile ceremonies and maintaining risk, comms, and documentation disciplines also transfers cleanly to broader SaaS program and platform operations roles.
This position is best suited to professionals who prefer operating at the intersection of operations and tooling, with a bias toward clarity, stakeholder alignment, and continuous improvement. It will particularly fit those who enjoy owning end-to-end programs where success is defined by adoption, process health, and consistent internal customer experience across multiple teams.
The section above is editorial commentary from The SaaS Jobs, provided to help SaaS professionals understand the role in a broader industry context.
Job Description
About the Role:
This role requires a deep understanding of contact center operations, quality programs, customer survey best practices, and strong program management skills, ideally within an agile/scrum environment. You will collaborate closely across a broad scope of teams including Planning, Scheduling, and Intraday Management WFM teams, as well as CX leadership, operations teams, and technology partners, to drive efficiency, improve agent and customer experience, and ensure optimal experiences for our quality and CIP tools.
About the Team:
As a Tools Administration Lead for Quality and Customer Interactions Platform (CIP), you will be a key leader within the Workforce and CX organizations as a whole, reporting to the Head of Strategy and Tool Administration. You will be responsible for leading and executing strategic programs focused on optimizing our Quality and CIP programs, primarily leveraging Salesforce, Qualtrics, and internal quality tools.
Here’s what you’ll do day-to-day:
- Lead and manage complex programs and projects related to quality and CIP, including Salesforce contact management, Qualtrics administration and best practices, upgrades, integrations, and process improvements, directly supporting the needs of our overall CX organization.
- Define program scope, objectives, processes, and key deliverables in alignment with business goals and CX strategy, in close collaboration with the overall CX organization.
- Develop detailed project plans, timelines, and resource allocation strategies, ensuring on-time and within-budget delivery for initiatives impacting the CX organization.
- Facilitate agile ceremonies (e.g., sprint planning, daily stand-ups, sprint reviews, retrospectives) for Quality and CIP initiatives, promoting agile principles and practices within and alongside CX teams.
- Collaborate with cross-functional teams, including CX Operations, Planning, Scheduling, Intraday Management, Technology, Quality, and Analytics, to gather requirements, manage dependencies, and ensure successful program execution that directly benefits the CX organization.
- Identify, assess, and mitigate program risks and issues, proactively developing and implementing solutions that address challenges faced by the Quality, Routing, WFM, and CX teams..
- Develop and maintain comprehensive program documentation, including project plans, risk logs, communication plans, and status reports, specifically tailored to Quality, Routing, WFM, and CX initiatives.
- Communicate program progress, risks, and key decisions to stakeholders at all levels, ensuring clear and consistent updates to the Quality, Routing, WFM, and CX teams.
- Drive continuous improvement in Quality and CIP processes and program management methodologies within the CX organization, actively seeking input and collaboration from the broader CX teams.
- Proactively uses data to find trends, drive decisions, and ensure we are delivering the best possible experience for internal stakeholders and customers.
- Contribute to the development and delivery of training materials related to Quality and CIP programs and processes, ensuring relevance and accessibility for the CX organization.
Here’s what we're looking for:
- 7-10+ years of progressive experience in program management, planning, tools administration, and/or strategy, with a significant focus on workforce management within a contact center environment, including direct support of Quality, contact routing, and survey administration.
- Deep understanding of contact center operations, Quality methodologies, survey best practices, and contact routing across multiple channels.
- Proven experience managing projects related to Quality and survey tooling, upgrades, or significant process improvements that directly impact CX teams.
- Strong program management skills, including planning, execution, risk management, and stakeholder communication, with a focus on collaborating effectively with CX professionals.
- Experience working in an agile/scrum environment and a solid understanding of agile principles and practices, with the ability to apply them to CX-related projects.
- Excellent analytical and problem-solving skills with the ability to interpret data and make informed decisions related to workforce optimization for Quality, surveys, and CIP implementation.
- Strong communication, collaboration, and interpersonal skills, with the ability to influence and build relationships across diverse teams, including many different teams within CX..
- Ability to manage multiple priorities and work effectively in a fast-paced, dynamic environment, supporting the diverse needs of the CX organization.
- Proficiency in project management tools (e.g., Jira, Asana, NotionAI).
- Knowledge of Quality systems, Salesforce, and Qualtrics is a plus, but not required.
Our cash compensation amount for this role is $94,285/yr to $122,571/yr in Denver & most major metro locations, and $114,695/yr to $149,104/yr for San Francisco & New York. Final offer amounts are determined by multiple factors including candidate location, experience and expertise and may vary from the amounts listed above.
