Why This Job is Featured on The SaaS Jobs
This Executive Assistant contract role stands out in SaaS because it sits close to the operational centre of a high-growth software business, where leadership time is a constrained resource. Supporting senior leaders in Dublin with complex scheduling, global travel, and internal coordination reflects how SaaS companies run across time zones, iterate quickly on priorities, and rely on strong operating rhythms to keep teams aligned.
For a SaaS career, the value is in building repeatable systems that reduce friction for decision makers and improve how work moves through the organisation. The emphasis on AI-enabled tooling signals exposure to modern productivity practices that are increasingly standard across SaaS environments. Working alongside other EAs and contributing to cross-team projects also develops a practical understanding of stakeholder management, information flow, and the informal networks that influence execution.
This role is likely best suited to an experienced administrator who enjoys high-trust work, tight attention to detail, and handling ambiguity without losing composure. It fits someone who prefers being an enabler of outcomes, is comfortable operating with discretion, and wants a front-row view of how SaaS leadership teams prioritise and communicate.
The section above is editorial commentary from The SaaS Jobs, provided to help SaaS professionals understand the role in a broader industry context.
Job Description
What's the opportunity?
This is an exciting and unique opportunity to join a high-growth SaaS company and directly support senior leadership.
In this role, you’ll have the opportunity to work closely with strategic, driven, and fast-paced senior level leadership, who are critical to the success of the company and need a Executive Assistant who can enable them to do their best work. The ideal candidate is exceptional at tactical administration (mastering calendars, travel logistics, and operational flow), as well as someone who thrives on removing friction from their leaders’ worlds through administrative excellence and AI-enabled tooling. This exciting role requires an ability to proactively anticipate needs and think critically to effectively mitigate risks for your leaders.
What will I be doing?
- Provide direct support to senior leadership, ensuring their time and energy are maximised on the most important matters.
- Manage high-volume, complex calendars with frequent reprioritisation, with the ability to prioritise access to your Leaders based on their evolving needs.
- Coordinate global travel with precision, delivering clear plans and a seamless, high quality experience.
- Assist with organising successful leadership or departmental events, such as off-sites.
- Handle expenses and reimbursements within your leader’s departments in an effective and timely manner.
- Handle personal tasks on behalf of the leaders you support
- Experiment with AI-powered tools to improve efficiency for yourself and your leaders.
- Collaborate closely with other EAs within your team to cover absences and deliver cross-team projects.
- Stay connected to the pulse of the business, building a strong internal network and surfacing relevant organisational context that may lead to blockers/reprioritisation.
- Maintain the highest standard of professionalism and confidentiality in all matters.
- Handle other operational and administrative tasks as required.
- Thrive in a fast-paced, high-performing environment while contributing to a positive, energetic workplace culture.
What skills do I need?
- 3+ years’ experience in an administrative role in a fast-paced environment.
- Excellence in tactical administration — especially complex calendar management, travel logistics, and operational coordination.
- Ability to prioritise your own workload to manage multiple requests from leadership or stakeholders at the same time.
- High bar for professionalism and confidentiality.
- Highly dependable, detail-oriented, resourceful, and consistent in execution.
- Comfortable with ambiguity and the ability to stay calm under pressure.
- Excellent communication skills, adapting to the style and needs of different stakeholders.
- Interest in technology and openness to using AI tools to streamline and improve workflows.
- Above all, we're looking for somebody smart, hungry, flexible, who loves and is excellent at tactical administration
- Proficiency with Gmail, Google Calendar, Google Drive, Slack, and similar tools.
Benefits
We are a well-treated bunch, with awesome benefits! If there’s something important to you that’s not on this list, talk to us!
- Competitive salary and equity in a fast-growing start-up
- We serve lunch every weekday, plus a variety of snack foods and a fully stocked kitchen
- Regular compensation reviews - we reward great work!
- Pension scheme & match up to 4%
- Peace of mind with life assurance, as well as comprehensive health and dental insurance for you and your dependents
- Flexible paid time off policy
- Paid maternity leave, as well as 6 weeks paternity leave for fathers, to let you spend valuable time with your loved ones
- If you’re cycling, we’ve got you covered on the Cycle-to-Work Scheme. With secure bike storage too
- MacBooks are our standard, but we also offer Windows for certain roles when needed.
