About the Team
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. The Events team helps bring that mission to life through high-impact experiences that require rigorous planning, thoughtful guest experience, reliable cross-functional coordination, and careful execution.
About the Role
This role will work under the guidance of the Enterprise Events Lead to support high-impact OpenAI enterprise events, with ownership across operations, vendor coordination, guest experience, safety, budgets, communications, and post-event reporting. The ideal candidate is a detail-heavy event operator who can move quickly, solve creatively, manage front-of-house moments gracefully, and use event systems confidently.
This role is expected to be based in San Francisco, CA, and three days a week in office.
In this role you will:
Manage high-profile events end to end, including workstreams, registration, guest experience, catering, and onsite production.
Build and maintain project timelines that track milestones, deliverables, dependencies, and deadlines.
Source, negotiate with, and coordinate vendors, including catering, AV, and creative production teams.
Own attendee registration, check-in, and pre- and post-event communications.
Track budgets, invoices, and spend against targets with meticulous financial records.
Coordinate across design, procurement, security, vendors, and internal stakeholders to align execution with strategy and brand guidelines.
Implement safety and security protocols that protect attendee well-being and meet compliance expectations.
Analyze event metrics, attendee feedback, and key learnings to improve future events and measure ROI.
You might thrive in this role if you:
4+ years of event production experience across end-to-end planning, onsite execution, and post-event analysis.
Strong ownership of guest experience, front-of-house operations, and vendor coordination for high-profile corporate events.
Comfort working in a fast-paced, detail-heavy environment with meticulous planning and creative problem-solving.
Tech-savvy operator fluent on Mac and event software systems such as Airtable, Luma, Swoogo, Google Sheets, or similar tools.
Passion for OpenAI's mission and excitement about showcasing AI technology through impactful event experiences.
About OpenAI
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.
For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement.
Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.
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At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.
