What's the opportunity?
Recruiting is a key driver to Fin’s success. As a Recruiting Coordinator at Fin, you’ll act as a first impression for the company and partner closely with recruiters, hiring managers, and cross-functional stakeholders to deliver an optimal candidate interview experience. This position will support our global team to efficiently navigate complex scheduling requests and last-minute changes. Along with scheduling interviews, our Recruiting Coordinators are responsible for supporting recruiting related initiatives and overall system maintenance. We currently operate in a hybrid working model and have offices in San Francisco, Chicago, Dublin, London, Berlin and Sydney. You will be expected to be in the office in Dublin at least 3 days a week.
What will I be doing?
- Manage the end-to-end interview scheduling process, including candidate communication, interview panel coordination, and room booking. Ensure a smooth interview experience for candidates and interviewers.
- Support recruiters and hiring panels by opening, organising, and maintaining recruitment data in our ATS. Generate reports and provide data insights as required.
- Serve as the main point of contact for candidates throughout the hiring process. Continuously seek ways to improve the candidate experience.
- Facilitate in-person / on-site interviews, including greeting candidates, preparing interview spaces, and ensuring a welcoming office experience.
- Assist with posting job openings on various job boards and Fin's careers page. Ensure job descriptions are up-to-date and attractive to potential candidates.
- Assist with maintaining recruitment-related documents, templates, prep guides, and processes. Help streamline and optimise recruitment operations, including organising recruitment events, managing recruitment campaigns, and coordinating with external vendors.
- Represent Fin’s mission, vision, and values with integrity, and help us attract AI-enthusiasts who are excited to shape the future of customer service.
What skills do I need?
- Minimum of 2 years of experience in a recruiting coordinator or similar role
- Strong attention to detail, high sense of urgency, and prioritisation and multi-tasking skills
- Excellent communication skills
- Affinity for improving and caring for the candidate experience
- Proficiency in multiple tools and systems: GSuite, Microsoft office and applicant tracking systems
Bonus skills & attributes
- Familiarity with our scheduling, recruiting and HR Systems (Greenhouse, Workday, Candidate FYI, Slack, Claude)
#LI-Hybrid
