What's the opportunity?
We are looking for an experienced, driven and energetic Senior Accounts Payable Specialist to join our Accounting team in Dublin. In this role you, along with a US-based equivalent, will be responsible for invoice processing for Intercom entities worldwide . You will also be responsible for reviewing T&E submissions, preparation of weekly payment runs, and assisting with month end close activities.
We are looking for someone with a demonstrated record using various accounting software and tools in a multi-currency multi-entity environment. By nature, you are a problem solver. You should be able to work independently and in a team environment and have a broad understanding of the AP process overall.
What will I be doing?
- Continuous process improvement. Collaborate with the Financial Systems team to increase processes automation by employing AI and other tools in your day-to-day work.
- Processing invoices using our P2P system Zip (via NetSuite ERP) by matching to PO’s, applying proper GL coding and assigning the approvers based on contracts and billing history.
- Resolving internal & external Zip related issues to ensure timely payment per Intercom’s payment terms.
- Assist with cash forecasting for bank account funding.
- Run weekly payment runs in Zip for Director’s approval.
- Run bank portal payment transfers as required (customer refunds, funding etc).
- Audit employee out-of-pocket & corporate card expense reports via Expensify ensuring adherence to Intercom’s T&E policy.
- Assist with payroll Expensify reporting relating to out-of-pocket expenses & small benefits.
- Assist with employee queries related to Intercom’s travel booking platform Navan.
- Application, distribution & maintenance of company credit cards.
- Assist in preparation of month-end accruals for the GL Team to review and post.
- Prepare AP to Balance Sheet reconciliations, as part of month end close process, for review by AP Manager.
- Assist with monthly & quarterly AP flux analysis.
- Assist GL team with ERP/Expensify/Navan queries & reconciliation.
- Approach all activities with a ‘continuous improvement’ mindset utilizing automation & AI where possible.
- Be familiar with SOX and GAAP guidelines, in addition to local (US/IE/UK/AU) taxation requirements, and approach all processes and policies with those guidelines in mind.
What skills do I need?
- 1+ years of accounting experience.
- 3+ years of accounts payable experience.
- Experience in a multi-entity global company (particularly in the tech industry) is required.
- Expertise with NetSuite Accounts Payable module, Zip Procure to Pay system, Expensify & Navan is a +.
- Expertise with automation (ideally via AI) is a +.
- Strong Excel/Google Sheet knowledge required.
Benefits
We are a well-treated bunch, with awesome benefits! If there’s something important to you that’s not on this list, talk to us!
- Competitive salary and equity in a fast-growing start-up
- We serve lunch every weekday, plus a variety of snack foods and a fully stocked kitchen
- Regular compensation reviews - we reward great work!
- Pension scheme & match up to 4%
- Peace of mind with life assurance, as well as comprehensive health and dental insurance for you and your dependents
- Flexible paid time off policy
- Paid maternity leave, as well as 6 weeks paternity leave for fathers, to let you spend valuable time with your loved ones
- If you’re cycling, we’ve got you covered on the Cycle-to-Work Scheme. With secure bike storage too
- MacBooks are our standard, but we also offer Windows for certain roles when needed.
