NinjaOne is scaling rapidly and hiring is a core growth lever. As we increase velocity globally across GTM, Product, and Engineering, our recruiting infrastructure must be precise, predictable, and built for scale. We are seeking a highly tactical, systems-minded, data-driven Senior Recruiting Operations & Analytics Specialist to power the operational engine behind Talent Acquisition. This role builds and optimizes the workflows, reporting infrastructure, and system integrations that enable recruiting to operate with discipline and credibility. You will execute the operational strategy set by TA leadership. You will translate hiring plans into capacity visibility, instrument clean reporting across systems, and replace manual tracking with scalable, best-practice infrastructure. This role sits at the intersection of TA, Finance, and HRIS, ensuring hiring decisions are grounded in trusted data and realistic delivery expectations. If you are an Excel expert, energized by building systems, improving signal clarity, and eliminating spreadsheet dependency, this role is for you.
Location - We are flexible on hybrid/remote working from home if you are located in the USA and reside in one of the following states: CA, CO, CT, FL, GA, *IL, KS, MA, ME, NC, NJ, NY, OR, TN, TX, VA, or WA. Preference will be given to candidates based in Austin, TX or those willing to relocate unassisted who are able to work in-office 2 days per week.
Configure and rebuild workflows, stage mappings, automation rules, and reporting logic during migration from Jobvite to the new ATS
Reconcile and maintain alignment across ATS, Dayforce, and Finance systems to ensure accurate headcount, requisition, and offer reporting
Run regular system audits to identify broken workflows, duplicate records, reporting gaps, or data inconsistencies and resolve root causes
Process Build & Automation
Automate interview scheduling, feedback collection, approvals, and reporting to reduce manual effort and variability
Reporting & Data Integrity
Experience & Workflow Friction
3–4+ years of hands-on experience in recruiting operations, ATS administration, talent analytics, or workforce planning in a fast-paced, growth-oriented environment
Direct experience configuring and maintaining an ATS, including workflows, stages, automation rules, templates, and reporting logic
You are fluent in advanced Excel including VLOOKUP or XLOOKUP, multi-sheet reconciliation, pivot tables, and cross-system data validation and use it to identify inconsistencies before they become reporting issues.
Hands-on involvement in migrating from Jobvite to a new ATS, rebuilding workflows, mapping historical data, and validating reporting accuracy post-migration
Strong working knowledge of recruiting funnel metrics, including conversion rates, stage velocity, time-to-fill, and offer acceptance trends
Aligned with NinjaOne’s values of Curiosity, Integrity, Kindness, Humility, and Builders, bringing a builder mindset to everyday execution
NinjaOne unifies IT to simplify work for more than 35,000 customers in 140+ countries. The NinjaOne Unified IT Operations Platform delivers endpoint management, autonomous patching, backup, and remote access in a single console to improve efficiency, increase resilience, and reduce spend. By automating IT and managing all endpoints, organizations give employees a great technology experience at work.
NinjaOne is obsessed with customer success and has retained a 98% customer satisfaction score for more than 5 years.
We are a collaborative, kind, and curious community.
We honor your flexibility needs with full-time work that is hybrid remote.
We have you covered with our comprehensive benefits package, which includes medical, dental, and vision insurance.
We help you prepare for your financial future with our 401(k) plan.
We prioritize your work-life balance with our unlimited PTO.
We reward your work with opportunities for growth and advancement.
This position is NOT eligible for Visa sponsorship.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. We are committed to providing an inclusive and diverse work environment.
