Why This Job is Featured on The SaaS Jobs
This HR Coordinator and Office Manager split role stands out in SaaS because it sits at the operational center of a product-led, high-growth environment where headcount, tooling, and internal processes tend to change frequently. In a Berlin office setting, the remit connects the people systems that underpin a scaling software business with the day-to-day workplace mechanics that keep teams productive and coordinated.
For a SaaS career, this type of hybrid position can build a strong foundation in how modern companies run: maintaining HR data integrity, coordinating onboarding and offboarding, supporting payroll handoffs, and keeping compliance documentation organized. At the same time, office operations work develops vendor management, facilities coordination, and internal event execution, all of which translate across SaaS companies with distributed functions and evolving operating rhythms.
The role is best suited to an early-career operator who enjoys structured administration, takes pride in reliable execution, and is comfortable handling sensitive information. It will fit someone who likes being a go-to partner for routine questions and logistics, and who values variety between systems work and in-person coordination rather than specializing immediately in a single HR discipline.
The section above is editorial commentary from The SaaS Jobs, provided to help SaaS professionals understand the role in a broader industry context.
Job Description
Who are we?
Our mission is to scale intelligence to serve humanity. We’re training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI.
We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what’s best for our customers.
Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products.
Join us on our mission and shape the future!
Overview
We are seeking a highly organized and detail-oriented HR Coordinator & Office Manager to support our people operations and office environment in Berlin. This role is ideal for someone early in their HR career who enjoys administrative work, thrives on organization, and takes pride in creating a smooth and welcoming workplace experience.
Key Responsibilities:
HR Coordination (50%)
Maintain accurate and up-to-date employee records, files, and HR systems
Support onboarding and offboarding logistics, including paperwork, system setup, and employee communications
Assist with benefits administration, enrollments, and employee questions
Help ensure HR compliance by organizing and tracking required documentation
Support payroll coordination by gathering and validating employee data (in partnership with finance or payroll providers)
Respond to routine employee inquiries regarding HR policies and processes
Assist with internal HR processes such as performance review cycles and employee engagement initiatives
Provide general administrative support to the HR team as needed
Office Management (50%)
Oversee daily office operations to ensure a well-organized, functional, and welcoming workspace
Manage office supplies, inventory, and vendor relationships
Coordinate office maintenance and handle facilities-related issues
Plan and execute in-office events, team lunches, and company gatherings
Serve as the main point of contact for office-related needs and employee requests
Manage incoming mail, deliveries, and general office logistics
Support travel coordination and logistics for employees and visitors
Qualifications
1–3 years of experience in HR coordination, administrative support, office management, or a similar role
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Ability to handle sensitive information with discretion
Familiarity with HR systems is a plus
Reliable, proactive, and comfortable handling a high volume of administrative tasks
If some of the above doesn’t line up perfectly with your experience, we still encourage you to apply!
We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.
Full-Time Employees at Cohere enjoy these Perks:
🤝 An open and inclusive culture and work environment
🧑💻 Work closely with a team on the cutting edge of AI research
🍽 Weekly lunch stipend, in-office lunches & snacks
🦷 Full health and dental benefits, including a separate budget to take care of your mental health
🐣 100% Parental Leave top-up for up to 6 months
🎨 Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement
🏙 Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend
✈️ 6 weeks of vacation (30 working days!)
