Office Assistant

Wrike • Nicosia • 2d ago

Why This Job is Featured on The SaaS Jobs

Workplace Operations roles are often overlooked in SaaS, yet they directly shape how product, engineering, and go to market teams collaborate day to day. This Office Assistant position sits at the front line of an in office SaaS environment, covering reception, vendor coordination, and the operational details that keep teams focused on delivery. For SaaS companies with cross functional rhythms and frequent visitors, consistent workplace execution becomes a meaningful enabler rather than a background function.

From a career perspective, the role builds practical SaaS adjacent experience in service management, internal stakeholder support, and process reliability. Exposure to onboarding and offboarding, internal events, and inventory and procurement cycles creates a foundation that can translate into broader operations paths, including workplace operations, people operations support, or office management within product led organizations.

This role is best suited to professionals who take pride in high trust execution and clear communication, and who enjoy being the first point of contact for a wide range of requests. It also fits someone early in an operations career who wants structured, hands on responsibility in a SaaS office setting, with frequent interaction across teams and external partners.

The section above is editorial commentary from The SaaS Jobs, provided to help SaaS professionals understand the role in a broader industry context.

Job Description

About the Role:

Wrike is looking for a part-time Receptionist to join our Workplace Operations Team. In this role, you will be the face of our office, creating a welcoming and positive experience for employees, visitors, and partners. Reporting to the WPO Manager, you will play an important part in ensuring the office runs smoothly by providing day-to-day administrative and workplace support. This role is essential to maintaining an organized, vibrant, and service-oriented office environment that reflects Wrike’s values.

Your Impact:

Welcome employees, visitors, and guests with a friendly, professional, and helpful attitude
Act as the first point of contact at reception and help create a positive office experience
Support the smooth day-to-day operation of the workplace and general office coordination
Coordinate with vendors and assist with office-related services
Manage and respond to administrative and workplace-related requests
Support the planning and execution of internal events and office activities
Provide travel and visitor support as needed
Assist with employee onboarding and offboarding processes
Handle courier, mail, and delivery services
Manage kitchen supplies, snacks, and general office stock
Support office supplies procurement and inventory management
Assist with swag production and distribution
Support health and safety processes and help maintain workplace standards

Your Qualifications:

Excellent written and verbal communication skills in English and Greek
Good organizational and time management skills
Previous experience in administration, reception, or office support
Ability to manage multiple tasks in a dynamic office environment
Strong sense of responsibility and attention to detail
Service-oriented mindset with a proactive and helpful approach
Ability to work collaboratively as part of a team

Standout Qualities:

A positive, upbeat, and welcoming personality
A can-do attitude and willingness to support a variety of tasks
Strong interpersonal skills and confidence interacting with employees, visitors, and vendors
Proactive problem-solving approach
Ability to create a warm, professional, and well-organized office atmosphere

Team Dynamics:

You will report to the WPO Manager and work closely with the broader Workplace Operations team. In this role, you will collaborate with internal employees, external visitors, and vendors, helping ensure a seamless office experience for everyone. You will join a supportive, service-driven team focused on creating a workplace where people feel welcomed, productive, and connected.

Our Work Style:

This is a part-time, office-based role at the center of Wrike’s workplace experience. You will work in a collaborative and dynamic environment where flexibility, teamwork, and a hands-on approach are key. The role involves daily interaction with employees, visitors, and service providers, with a strong focus on hospitality, coordination, and operational excellence.