We are looking for a Recruiting and Workplace Coordinator for a 6 month full-time contract in our San Jose Office. In this unique dual administrative role, you will be the friendly front desk reception coordinator and will be working with our R&D team on interview coordination and day-of interview support.
This role has a requirement of working in office 5 days per week.
*Visa sponsorship is NOT available at this time
Recruiting Coordination:
- Create a positive, professional and welcoming candidate experience and represent FloQast throughout the hiring cycle with: timely and respectful follow ups to candidates, attention to detail in written and verbal communication accurate scheduling of interviews, and ensuring data integrity in our ATS
- Successfully manage a high volume of scheduling phone interviews and on-site interviews for our R&D teams in San Jose
- Maintain exceptional records and notes within our Applicant Tracking System (Lever)
- Develop and maintain strong relationships with our internal hiring teams and interviewers to ensure a smooth process
- Assist with optimization and maintenance of our Applicant Tracking System
- Ensure candidates are moved through the pipeline and responded to in a timely and accurate manner
- Support the Recruiting team with process optimization projects and ad hoc opportunities
Workplace Coordination:
- First point of contact for building services, facilities and utilities maintenance, and vendors.
- Responsible for reception services at the San Jose office, including meet and greet visitors, field incoming phone calls, and managing traffic in and out of the office
- Present to greet visitors at the front door and direct them to the appropriate person
- Answer and direct general phone calls to the Company line
- Daily collection and distribution of mail and packages
- Responsible for maintaining appearance in occupied spaces at the San Jose office including workstations, kitchen, conference rooms etc. to create a welcoming environment while providing best in class support for all FloQast employees
- Own ordering and coordination of recurring lunches, and other ad hoc lunches as needed, as well as ordering and maintaining office supplies and well-stocked kitchen
- Co-ordinate and handle invoices, Credit card expenses and managing the office budget
- Liaise with external office suppliers and the office building management
What You'll Bring:
- 1-2 year minimum experience specifically in a Talent Acquisition Coordinator role, and/or Office Administrator role
- Experience with Lever or similar Applicant Tracking System required
- Ability to manage a high volume of scheduling and coordinating is required
- Excellent time management and organization with the ability to prioritize work
- Ability to multi-task and function in a fast-paced environment
- Exceptional customer service focus with excellent written and verbal communication skills with attention to detail
- Highly energetic, positive, and enthusiastic team player with strong interpersonal skills and collaborative orientation
- Proactive problem solver who is detail-oriented.
#LI-JP1
The hourly range is $25.00 to $35.00. FloQast reserves the right to amend, change, alter, and revise pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to this position you understand that this specific pay range is contingent upon meeting the qualifications and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company’s discretion to determine what pay is provided to a candidate within the range associated with the role.
About FloQast:
FloQast is the leading Accounting Transformation Platform in accounting workflow automation created by actual former accountants for accountants. By streamlining and modernizing daily accounting tasks, FloQast helps teams collaborate more effectively and complete their work with greater efficiency and precision. This cloud-based, AI-powered software is trusted by over 3,000 accounting teams, including those at Snowflake, Twilio, Instacart, and The Golden State Warriors—and continues to grow. Our mission is to continuously elevate the accounting profession, enhancing both its practice and perception.
Our values act as a guiding compass, shaping every decision we make, and are non-negotiable, particularly in our hiring process. Alongside our employees, partners, and customers, we embody these values every day:
Unwaveringly Authentic
Ambitious with Integrity
Empowered to Grow
Committed to Collaboration
Customer Obsessed in All Ways
FloQast is regularly rated as a Best Place to Work!
- Inc. Magazine’s Best Workplaces in 2024, 2023, 2022, and 2021
- Best Places to Work by LA Business Journal since 2017 (that’s 8 years!)
- Built In’s Best Place to Work in Los Angeles 6 years in a row!
Because we are Customer Obsessed in All Ways, check out what our customers have to say about FloQast on
G2 Crowd.
If this aligns closely with what you are looking for, hit “Apply” and come join our growing team!
FloQast, Inc is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We aim to recruit the right people for the jobs we have to offer, and to assess applications on the basis of relevant skills, education, and experience. We welcome people of different backgrounds, experiences, abilities, and perspectives. We are an equal opportunity employer and strive to provide a professional and welcoming workplace for all employees.
