Why This Job is Featured on The SaaS Jobs
This Internal Events Coordinator role stands out in SaaS because it sits at the intersection of workplace operations and a product-led company scaling across multiple hubs. With offices in San Francisco, New York, and London, internal programming becomes an operating system for how distributed leadership teams align and how in-person collaboration is made repeatable. In SaaS, where org structures and priorities can shift quickly, internal events function as a practical mechanism for cadence, communication, and connection.
For a long-term SaaS career, the scope here builds durable operating skills that translate across high-growth software companies: multi-site stakeholder management, vendor ecosystems, budget governance, and post-event measurement. Running everything from weekly activations to a 200+ person retreat also develops a playbook for planning under constraints, standardizing experiences across regions, and improving programs through feedback loops, a familiar pattern in subscription businesses focused on iteration.
This role is best suited to an operator who enjoys owning end-to-end logistics while partnering closely with leaders and office counterparts. It fits someone who prefers structured planning, clear documentation, and calm execution on event days, and who is motivated by creating consistent internal rhythms rather than one-off productions.
The section above is editorial commentary from The SaaS Jobs, provided to help SaaS professionals understand the role in a broader industry context.
Job Description
About Clay
Our mission is to help organizations turn any growth idea into reality.
We see growth as a creative practice, not a formula. Finding and reaching your best-fit customers takes unique ideas and constant iteration. As AI makes execution faster and tactics easier to copy, creativity is the only lasting advantage. We're already helping thousands of customers — including Anthropic, Notion, Google, and Ramp — go to market with unique data, signals, and AI research.
In 2025, we raised a $100M Series C backed by world-class investors including Sequoia, CapitalG, and First Round — and crossed $100M in revenue.
In 2026, we announced our second employee tender offer in 9 months at a new $5B valuation. We also launched a community equity round, for our customers, agency partners, and club members.
Some things to know about us:
Our community includes 11,000+ customers, 150+ integration partners, 125+ agencies, 50+ Clay clubs, and 30k members on Slack.
Our cultureis unique inside and outside of work. Our team members are also DJs, activists, writers, clowns, marathoners, skydivers, psychedelic therapists, social workers, and more.
All employees can work for free with world-class coaches who specialize in creativity, management, and more.
Our operating principles — including negative maintenance and non-attached action — guide our work. Read more about them here.
Read about us in the NYT, Forbes, First Round Review, and more.
Hear from our employees directly on our Glassdoor page!
Internal Events Coordinator
Clay is an in-person first company with three global offices in San Francisco, New York, and London. We believe creative magic happens when we collaborate face-to-face. Our offices are central hubs for communication, connection, and collaboration—destinations where customers, Claymates, and community come together. We're passionate about creating an awesome environment for our Claymates to thrive—our Workplace Experience team plays a massive role here through real estate, office and facilities management, and of course, events!
Clay is already a cool place to work, but we're building out the Workplace Experience team to push the bar even further and create something truly special that you are scaling across the globe as we expand.
We're looking for an Internal Events Coordinator who will plan, design, and execute memorable experiences for our team across all three offices. From weekly team celebrations, happy hours, to large-scale company retreats, you'll bring creativity, attention to detail, and operational excellence to every event. You'll work closely with leadership, cross-functional teams, and vendors to create moments that strengthen our culture and bring Claymates together.
What You'll Do
Event Strategy & Planning: Design and execute a comprehensive internal events calendar, including weekly office activations, monthly all-hands celebrations, quarterly offsites, and our annual company retreat.
Creative Programming: Develop engaging event concepts that align with Clay's culture and values, from team-building activities to talent shows, wellness programming, and celebration moments.
Cross-Functional Partnership: Collaborate with leadership, department heads, and the Workplace Experience team to understand event needs and ensure seamless execution.
Vendor Management: Source, negotiate with, and manage relationships with venues, caterers, entertainment, transportation providers, and other event vendors across multiple cities.
Large-Scale Event Management: Lead planning and logistics for company-wide events with 200+ attendees, including multi-day retreats with complex travel, accommodation, and programming needs.
Budget Ownership: Manage event budgets, track expenses, identify cost-saving opportunities, and deliver exceptional experiences within financial parameters.
Logistics Mastery: Own all operational details including registration, dietary accommodations, AV needs, transportation, swag, signage, run-of-show documents, and day-of coordination.
Office Collaboration: Partner with office coordinators in SF, NYC, and London to bring consistent, high-quality events to each location while respecting local culture and preferences.
Post-Event Analysis: Gather feedback, measure success, and continuously improve the events experience for Claymates.
What You'll Bring
3+ years of corporate event planning experience, with demonstrated success managing large-scale events, small events, offsites, and more
Project management excellence: Exceptional organizational skills, ability to manage multiple concurrent events, strong attention to detail, and calm under pressure.
Creative vision: Natural ability to conceptualize unique, memorable experiences that go beyond standard corporate events.
Budget management: Proven experience managing event budgets from $10K to $500K+, with strong negotiation skills and cost-consciousness.
Vendor relationship management: Experience sourcing, contracting, and managing external vendors and venues across multiple markets.
Cross-functional collaboration: Ability to work effectively with stakeholders at all levels, gather requirements, manage expectations, and build strong partnerships.
Communication skills: Clear, professional, and proactive communicator in writing and verbally, with strong presentation skills — comms
Problem-solving mindset: Quick thinker who can adapt on the fly, troubleshoot issues in real-time, and find creative solutions to unexpected challenges.
Tech-savvy: Proficient with event management platforms, project management tools, and comfortable learning new systems.
