Why This Job is Featured on The SaaS Jobs
This Sr. Executive Administration role is featured because it sits at the operational backbone of a SaaS-adjacent health data and interoperability business, where reliability and compliance are as critical as product delivery. In SaaS environments serving regulated customers, office operations, vendor governance, and audit readiness materially affect execution, from onboarding new hires to ensuring physical and process controls that support service continuity.
For a SaaS career path, the value is in learning how internal operations scale alongside a growing software organization. Ownership of procurement, fixed assets, and vendor performance builds commercial and risk awareness that translates across SaaS functions, especially in companies with distributed stakeholders and recurring service commitments. The emphasis on MIS reporting and workflow improvement also develops a data-driven operating rhythm that is common in mature SaaS teams.
This role tends to suit professionals who prefer structured ownership and consistent follow-through, with comfort coordinating across facilities, HR support activities, and external partners. It aligns well with someone who enjoys building repeatable processes, maintaining standards, and acting as a dependable point of coordination for onsite teams working set shifts in an IT-oriented office setting.
The section above is editorial commentary from The SaaS Jobs, provided to help SaaS professionals understand the role in a broader industry context.
Job Description
ELLKAY started out providing connectivity solutions to laboratories and within a few years, grew to also provide data management solutions to ambulatory organizations. ELLKAY is now a trusted data management partner in five healthcare segments. ELLKAY’s solutions continue to serve laboratories and ambulatory practices and have expanded to empower hospitals and health systems, healthcare IT vendors, ambulatory practices, health plans, and other healthcare organizations with cutting-edge technologies and solutions that drive their growth and interoperability strategies.
Today, ELLKAY remains true to our core values, building strong partner relationships and offering unparalleled service and support while providing innovative, scalable solutions to the challenges our customers face in today’s data-rich world.
ELLKAY's experience, customer-focused approach, and reputation for innovation, speed, and accuracy differentiate ELLKAY as a premier partner for your interoperability needs and data management strategy.
Essential Duties & Responsibilities:
- Manage daily onsite office operations, facility maintenance and overall cleanliness.
- Lead and monitor the performance of housekeeping & security staff to ensure operational efficiency and the meeting of group targets.
- Support Human Resources initiatives, including new employee onboarding, maintenance of employee records, and monthly organizational charts.
- Coordinate with stakeholders to implementfulfillmentsolutions and manage space, transport, and courier logistics.
- Oversee the entire purchase process, including vendor management, sourcing new vendors, negotiations, billing, payments, and fixed asset management.
- Handle building and vendor compliance, legal requirements, and both internal and external audits.
- Maintain comprehensive Admin and Facility MIS reports on a daily, weekly, and monthly basis while improving office workflows.
- Promote safe work practices and environmental protection, ensuring all safety and security standards (CCTV, Access Control) are respected.
- Manage employee engagement activities, onsite events, and the daily lunch order process for the teams.
Qualifications:
- Minimum 4-5 years of experience in Facility and General Administration, preferably within an IT office management environment.
- Must be able to work strictly onsite in Ahmedabad during the 2:00 PM to 11:00 PM shift.
- High proficiency in Microsoft 365 (Word, Excel, Outlook) combined with superior organizational and planning abilities.
- Excellent written and verbal communication skills with the ability to interact professionally at all levels of the organization.
- Strong problem-solving skills, high attention to detail, and a demonstrated ability to manage multiple projects simultaneously.
- A positive, professional attitude with the ability to work both independently and as part of a collaborative team.
Additional Information:
ELLKAY is committed to fostering a collaborative and high-performance work environment that supports innovation, teamwork, and professional growth. Most roles are designed to operate from our office locations to encourage effective collaboration and engagement across teams.
Any alternative work arrangements may be considered at the company’s discretion based on role requirements and business needs.
For more information about our company, please visit www.ELLKAY.com.
ELLKAY is a Smoke-Free Workplace.
ELLKAY, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
