Office manager (Workplace Manager)

Optibus • Israel • 1d ago

Office manager (Workplace Manager)

Israel

Description

Optibus is looking for a Office manager to join our People Team. As an Office manager, you will have the opportunity to grow and develop your career while being part of a high growth SaaS scale-up, on a mission to redefine the future of mass transit. This is a unique opportunity to join a highly collaborative and inclusive team where you can have an impact across the entire region. Your role is to create and maintain an enjoyable and fun working environment, ensuring high levels of organizational effectiveness, communication and safety. You will be based in our Tel Aviv office and support all our office needs.

About you:

You have proven experience as an office/workplace manager or in an equivalent role in a fast-growing company
You have excellent oral and written communication skills (Hebrew & English)
You are proactive and able to pivot, re-plan and reprioritise with short notice when things change or don’t go to plan
You’re organised and you strive for creating process and documentation where it’s needed
You have hands-on experience in project or event management and you have handled multiple projects while dealing with several stakeholders
You are curious and have a solution-oriented mindset

Workplace Manager Responsibilities include:

You will be the first point of contact for all employees and will collaborate with the people team to support onboarding (preparing a security card, health & safety, adding to the relevant Slack channels, etc.)
Reception duties –you will be responsible for managing the reception area and ensure that all guests are properly received, identified, and directed to the appropriate contacts in the office.
You will manage internal and external partners (property management, suppliers, service providers, tradesmen, etc.)
You will be in charge of our communal spaces and order management (snacks, drinks, office supplies, Optibus swag)
You will collaborate on growing and maintaining a company culture based on humility, inclusion and belonging while taking care of appreciation initiatives (birthdays, anniversaries)
You will collaborate with cross-functional teams and local leadership on planning and organising company happy hours, gatherings, events/parties, meetings and off-sites
You will support the Operations team
You are the point of contact and will take the lead on health and safety topics

Requirements

Requirements:

At least 2 years relevant experience in a similar role
Fluency in both English & Hebrew (Written and Verbal)
Able to be present in the office 5 days each week; we have client meetings on-site and many people in our team are working from the office regularly
Excellent time management skills and ability to multitask and prioritize work
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Attention to detail and problem solving skills
Reliability and discretion: you will be around sensitive information
Strong communication and relationship-building skills
You are a high performer who thrives in a fast-pace environment
You are collaborative, humble and a problem-solver

About Optibus:

Optibus is a unified software platform revolutionizing public transportation planning, scheduling, and operations in over 7,000 cities worldwide. Using AI, ML, and optimization algorithms, it empowers agencies to design more efficient, equitable, and sustainable transit networks, enhancing passenger access, reducing emissions, and improving driver conditions. With offices globally and a team of 350+ employees, Optibus fosters a collaborative culture centered on innovation, determination, and impact. As the first unicorn in public transportation technology, Optibus is driving the modernization of mass transit to make it the preferred choice for cities and passengers alike.

Optibus is proud to be an equal opportunity employer. We hire talented individuals, regardless of gender, race, ethnicity, ancestry, age, disability, sexual orientation, gender identity or expression, cultural background, religious beliefs, or any other characteristic protected by federal, state, or local laws. It is our responsibility at Optibus to provide an inclusive and accessible interview experience for all. We will provide reasonable accommodations for all candidates in need of individualised support during the hiring process.