Why This Job is Featured on The SaaS Jobs
This Executive Assistant role stands out in the SaaS landscape because it sits close to the operating cadence of an AI-focused company building and deploying models for developers and enterprise use cases. In SaaS, that proximity matters: administrative work is tightly coupled to product, customer, and partner rhythms, and the role becomes an enabling function for decision-making and execution across time zones and stakeholder groups.
For a career built in SaaS, the long-term value is in learning how high-leverage support functions scale. Calendar design, inbox triage, meeting preparation, and travel logistics are not just tasks; they are mechanisms for improving throughput, reducing coordination costs, and keeping leadership attention on the highest-impact work. Experience building documentation and improving processes also translates well across SaaS environments where operating systems evolve as teams and priorities change.
This position is best suited to someone who prefers structured problem solving, high discretion, and clear ownership of operational details. It aligns with professionals who enjoy cross-functional coordination and who are motivated by making complex schedules and communications run predictably, especially in distributed, leadership-facing contexts.
The section above is editorial commentary from The SaaS Jobs, provided to help SaaS professionals understand the role in a broader industry context.
Job Description
Who are we?
Our mission is to scale intelligence to serve humanity. We’re training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation, semantic search, RAG, and agents. We believe that our work is instrumental to the widespread adoption of AI.
We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do what’s best for our customers.
Cohere is a team of researchers, engineers, designers, and more, who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products.
Join us on our mission and shape the future!
Why this role?
We are looking for a solutions-driven, detail-oriented, organised Executive Assistant to support our leadership team in Toronto, New York and beyond. Reporting to the Manager of Executive Assistants, this person will have the opportunity to work cross-functionally and provide high value and impact to the leadership team and the company as a whole. If you are someone that thrives in a dynamic, collaborative, and fast-paced environment and are interested in joining a company that’s in growth mode, we’d be delighted to hear from you!
Please Note: We are looking for candidates based in the Eastern timezone (Toronto/New York etc)
As an Executive Assistant, you will:
Manage the day-to-day schedules for our leadership team, including calendaring, booking meetings and other commitments (where necessary) to ensure a balanced and efficient workday
Oversee executive email inboxes, triaging messages, drafting responses, and flagging time-sensitive items. Ensure timely follow-ups and maintain organized filing systems for correspondence
Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings
Arrange international/domestic travel and logistics for our leadership team, including booking flights and accommodations, scheduling, and expense reconciliation
Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team!
Be willing to take on special projects like coordinating team events, off sites or community-building activities
Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality
Create and maintain internal documentation, share knowledge, and also work on formatting communications for the leadership team
You may be a good fit if you:
Have 3+ years of experience working as an Executive Assistant, Administrative Assistant, or equivalent experience
Anticipate others’ needs and can work proactively to address them
Have previous experience partnering with senior leaders in a fast-paced, growing, innovative environment
Have experience managing multiple calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules
Are a strong communicator, both written and verbal - and feel comfortable speaking to C-level stakeholders
Are highly self-motivated and exercise discretion, tact, and professionalism
Are detail-oriented, love staying organized, and stay cool under tight deadlines
Are experienced with tools like Slack, Google Calendar, Google Sheets, Google Slides
Enjoy a balance of collaborative and independent work
Have experience creating and maintaining positive working relationships with internal and external stakeholders
If some of the above doesn’t line up perfectly with your experience, we still encourage you to apply!
We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form, and we will work together to meet your needs.
Full-Time Employees at Cohere enjoy these Perks:
🤝 An open and inclusive culture and work environment
🧑💻 Work closely with a team on the cutting edge of AI research
🍽 Weekly lunch stipend, in-office lunches & snacks
🦷 Full health and dental benefits, including a separate budget to take care of your mental health
🐣 100% Parental Leave top-up for up to 6 months
🎨 Personal enrichment benefits towards arts and culture, fitness and well-being, quality time, and workspace improvement
🏙 Remote-flexible, offices in Toronto, New York, San Francisco, London and Paris, as well as a co-working stipend
✈️ 6 weeks of vacation (30 working days!)
